Singapore Wedding Checklist: The Digital Essentials

Singapore weddings involve a lot of logistics — venue deposits, dietary requirements across dozens of tables, guest lists spanning multiple countries, and day-of coordination across photographers, videographers, caterers, and venue staff.

Here's the digital checklist that covers the essentials most couples overlook until it's almost too late.

12 Months Out

[ ] Set up a wedding email address Create a shared email address (e.g. sarah.james.wedding@gmail.com) that both of you can access. All vendor communications, contracts, and invoices go here. This prevents things getting buried in personal inboxes and keeps everything in one searchable place.

[ ] Create a shared budget spreadsheet A shared Google Sheet with every expense category, the budgeted amount, the actual amount, and payment due dates. Both partners have access and can update it in real time.

[ ] Create a shared document for vendor contacts Name, company, phone number, email, and contract details for every vendor. Share with your parents or a key point of contact who will have it on the day.

9 Months Out

[ ] Build a wedding website A simple website with the venue, date, parking information, dress code, and an FAQ for guests. Share the URL in save-the-dates.

Services: Zola, Squarespace, Wix. A basic site takes a few hours to set up.

[ ] Set up digital RSVP A Google Form or Typeform that captures name, attendance, dietary requirements, and any other information you need. Link it from your wedding website.

[ ] Start the seating tool If you're planning a banquet with more than 15 tables, start your seating plan early in a visual tool (AllSeated, Social Tables). Add confirmed guests as RSVPs come in.

6 Months Out

[ ] Confirm your photographer's delivery format Understand exactly how your photographer will deliver photos — which platform, approximate timeline, how long the delivery link will be active. Note the link expiry date and set a calendar reminder to download before it expires.

[ ] Brief your videographer similarly Video files are large. Confirm delivery format, timeline, and storage requirements. A high-resolution wedding film can be 50–100GB.

3 Months Out

[ ] Set up your guest photo sharing platform Choose your platform and create the event. Test the full guest experience yourself — scan the QR code, verify with your phone number, upload a test photo. Fix anything confusing before the day.

[ ] Plan QR code placement Decide where QR codes will appear: table cards, the back of the menu, a sign near the entrance? Include this in your stationery briefing to your designer or printer.

[ ] Create your WhatsApp groups

A small logistics group: both of you, immediate family, key vendors
An MC briefing group: the MC plus whoever is managing the programme
Guest communication group (if using): broader guest list for day-of updates

1 Month Out

[ ] Print and test QR codes Print at least one QR code card and test scan it with multiple phones. Confirm it scans reliably before committing to the full print run.

[ ] Brief your MC on the photo gallery announcement Give your MC a specific script for the gallery announcement. 20 seconds, during dinner, telling guests to scan the code on the table.

[ ] Create the day-of timeline document A shared Google Doc with the complete minute-by-minute timeline. Share with your photographer, videographer, coordinator, MC, and key family members.

1 Week Out

[ ] Send guests the venue information and any last-minute details Via WhatsApp to your guest group, or email for those not in a group. Parking, dress code reminders, transportation options.

[ ] Download backup of anything important Venue contract, vendor contacts, seating plan — all downloaded to your phone so you have offline access on the day if Wi-Fi at the venue is unreliable.

Day Before

[ ] Set QR codes at the venue during setup Place QR code cards at every table during venue setup. Bring extras.

[ ] Check your guest photo gallery is working Log in, confirm the event is active, and do a test upload.

[ ] Charge everything Both your phones, any portable chargers, the MC's microphone if battery-powered.

Day After

[ ] Download all guest uploads from your gallery Do this within 24–48 hours while uploads are still coming in.

[ ] Back everything up Photos, videos, documents — to hard drive and cloud backup.

[ ] Send a thank-you A brief message to your WhatsApp guest group thanking everyone and sharing the gallery link so guests can see each other's photos.

The Guest Log covers the guest photo sharing item on this checklist. Set up in minutes, QR code on every table, download everything the day after. From S$49 per event.