How to Print a QR Code for Your Wedding Table

Getting a QR code onto your wedding tables is simpler than it sounds, and the difference it makes to guest photo participation is significant. Here's exactly how to do it.

What You Need

Your QR code image (provided by your photo sharing platform)
A design tool or printer
A decision on what format to print

That's it. No technical expertise required.

QR Code Image Format

When you download your QR code, make sure you get it as an SVG or high-resolution PNG (at least 500×500 pixels). This ensures it prints crisply at any size without pixelation.

If your platform only provides a low-resolution version, the code may still scan correctly at small sizes, but it's worth checking with your platform for a higher resolution version before printing.

Minimum Print Size

The minimum size for a reliably scannable QR code is approximately 2.5cm × 2.5cm (about 1 inch square). At this size, most modern smartphone cameras will scan it without difficulty.

For table cards, aim for at least 4cm × 4cm to give guests an obvious target. A QR code that takes up half a business card is harder to notice and scan than one on a dedicated card.

Recommended Table Card Formats

Option 1: Small Tent Card (most common)

A simple folded card, roughly A6 (10.5 × 14.8cm) in landscape, with the QR code printed on one side and a brief explanation.

This is the most common and practical format. It stands on the table, is visible from a distance, and is clearly not a menu or name card. Print on card stock (at least 300gsm for rigidity).

What to put on it:

Your QR code (at least 5cm × 5cm)
A brief instruction: "Scan to add your photos to our wedding album"
Optional: your names and wedding date

Option 2: Addition to Existing Table Stationery

If you already have table numbers, menus, or programme cards, print the QR code on the back of one of these items. This reduces additional printing and means guests will naturally pick it up.

The risk: the back of a menu is less visible than a dedicated card. Add a clear instruction on the front ("see the QR code on the back to share your photos").

Option 3: Acrylic or Wooden Stand

For couples with a more premium aesthetic, QR codes can be printed on acrylic or engraved onto small wooden stands. These look more intentional as décor items and are less likely to be moved or discarded during the event.

These can be ordered from signage suppliers or wedding décor specialists.

Design Tips

Contrast is critical. Black on white works every time. If your wedding colours are dark, put the QR code on a white panel rather than printing it on a dark background.

Don't add too much around the code. QR codes need a clear "quiet zone" — a white margin around the code itself. If your design crowds the code with text or design elements, scanning reliability drops. Leave at least a few millimetres of white space around the code.

Test before printing 200 cards. Print one copy and scan it with several different phones (iPhone and Android). Only commit to the full print run once you've confirmed it scans reliably.

How Many to Print

Print one per table, plus extras. A typical rule:

Number of tables × 1.2, rounded up

So for a 30-table banquet, print 36 cards. Extras account for cards that get moved, damaged, or used for other tables where the original card went missing.

Where to Print

For small quantities (under 50): Most home printers on card stock work fine for tent cards. The quality is acceptable and the turnaround is immediate.

For larger quantities or premium finishes: Local print shops in Singapore typically offer same-day or next-day turnaround for small runs of cards. Online services like Canva Print or PrintingForLess offer competitive pricing for larger quantities.

For acrylic or engraved options: Lead times are typically 5–10 working days. Order early.

Final Checklist Before Printing

QR code is at least 4cm × 4cm in the design
White margin (quiet zone) around the code
Black code on white background
Clear instruction text next to the code
Test scan from the design file before sending to print
Print one physical copy and test scan it
Quantity: one per table, plus 20% extra

The Guest Log provides a downloadable QR code for your event as soon as you set it up. From S$49 per event.